I Tried 107 AI Tools for Project Management. These Are the Best
In this crazy, fast-paced world, AI tools for project management can be a total game-changer when it comes to managing projects.
They don’t just do the boring stuff automatically, but they also help you make better decisions.
It’s like project management in superpower mode, thanks to these cool AI-powered solutions.
Ready to dive in and see how these AI tools for project management can totally transform how you work?
Let’s go!
Table of Contents
Notion
Notion offers a dedicated space for project management driven by sophisticated AI that supports everything you do.
It generates summaries of each project automatically to any schedule that suits it.
The AI will also help redraft any documents to be more effective and easier to read.
Available as an $8/month add-on for the Notion range of products, it speeds up workflow and automates time-consuming tasks.
Thus, making it perfect as a dedicated project management tool.
Use cases: Building reports and insight into project performance or refining critical documents for all stakeholders.
Pros: Created specifically for project management, it is more focused than most.
Cons: Works best within the Notion system.
ClickUp
ClickUp is an AI system that offers a tailored approach to suit your specific needs.
Choose from a number of roles and find dedicated tools for each.
For instance, select the Project Management toolset and you have buttons for creating a project timeline, a project brief, and so on, all ready to go.
Just click the button, feed in any relevant information and the system does the rest.
It is incredibly efficient, and the clearly named tools make it easy to use.
Like all these tools, it offers writing enhancement as well as project management tools.
At $5 a month, this standalone toolset is one of the cheaper options to use.
Use Case: With dedicated tools for reporting, project briefs, and more, whatever your current tasks, it can help.
Pros: Dedicated tools for each role make it incredibly easy to use.
Cons: Some tools are still in testing right now.
Make.com
Another AI tool focused on automation, Make offers a clear and intuitive visual interface for creating the automation tools you need.
From compiling reports to creating insight bullet points and everything in between, you can automate tasks and communications with stakeholders at every level for any project.
Pricing begins at free for 1000 operations per month.
Then, it ranges from $9/ month to $29/month for 10,000 operations per month, depending on the level of service you need.
Use Cases: Building reports, updating schedules, and any other tasks that can be automated.
Pros: Flexible tools and extremely easy visual interface.
Cons: Performance can be limited unless you subscribe at higher levels.
Jasper
This tool offers a range of AI tools from a ChatGPT style interface to help you generate content for Jasper Business.
Jasper Business uses AI to power automation for reporting and scheduling as well as other tasks.
Ideal for project management, Jasper Business also incorporates AI writing solutions to improve content output.
You can do this with an email, marketing content, or stakeholder report.
Designed with larger businesses in mind, Jasper is one of the most expensive tools here, with prices beginning at $39/month.
However, it comes with access to a wide range of AI tools and full professional support.
Use cases: Automate report building and ensure you have engaging content the first time.
Pros: Many useful tools and a flexible system.
Cons: Cost.
ChatGPT
ChatGPT is completely free to use for everyone including commercial applications.
It is probably the first name you think of when talking about AI.
ChatGPT is the biggest name in the industry because of that.
Currently, version 3.5 is available for free, with version 4 a paid-for service, it offers a simple interface that is incredibly easy to get good results from.
Great to work with, and as the first that really took off, ChatGPT is the template for everything that followed.
It’s the market leader for a reason, it does everything really well.
For project management, this versatile tool can be used to power interactive training for new team members.
Moreover, it helps generate ideas and brainstorm solutions for any project challenge.
It can also generate documentation for your project automatically, create reports to a predefined schedule, and build presentations from collated data.
Use Case: Content creation of all kinds, bringing together all your data to generate accurate reporting automatically.
Pricing: Version 3.5 is free; Version 4 has a pay-per-use model that works out to around $0.12 per 750 words.
Pros: The most advanced platform available, easy to get to grips with.
Cons: Facts can get mixed up, so check everything before publishing.
Microsoft Copilot
Microsoft Copilot was built on lessons learned by working closely with ChatGPT.
It integrates AI analysis and use of your data within the Office 365 programs you already use.
That means data from Word, Excel, PowerPoint, Outlook, Teams, and more can be more useful than ever.
It can write emails and other correspondence for you, and summarize meetings, and reports.
Moreover, it automatically collates your critical data from multiple sources.
Furthermore, it offers tone and content advice to ensure your reports and correspondence are perfect every time.
One area where Microsoft has not met the competition though is in costs.
With $30 per month per user on top of the cost of a Microsoft 365 business subscription, makes it one of the most expensive options for AI project management.
However, it works extremely well, and with its seamless integration into the office workspace, many businesses may feel it is worth that extra cost.
Use Case: Make more of your data automatically, generate content, and have a powerful proofreader and editor to help craft perfect copy every time.
Pros: Simple to use, integrates completely with your existing Office suite.
Cons: Cost is on the high side, very much an in-development project.
Otter.ai
Made for meetings and note-taking, Otter.ai can automatically transform your work processes, creating notes as meetings take place.
In addition, it also drafts emails and other correspondence and allows real-time collaboration with other team members.
The system is incredibly easy to use.
Once connected to your calendar it will join and record your meetings and create summaries and notes, as well as use the information for reports, email, and so on.
There is a free version to test its performance, with options at $10 and $20 depending on the volume of meetings you want transcribed and annotated.
Use Case: Automate your meeting note-taking, creating emails and reports.
Pros: Simple to use and very accurate.
Cons: Tightly focused capabilities mean that it doesn’t cover everything you may need.
Zapier
Designed as a tool for automation, Zapier uses AI to help bring data from multiple sources together, create automated scheduling, and more.
It offers a wide range of tools that integrate with your current software and allow you to quickly create step-by-step automation for any task you can think of.
Zapier is available for free if you carry out 100 tasks per month or less, but for professional use, pricing ranges from $18 to $60 per month depending on task volume.
Use Case: For automating the creation of reports, schedules, and other repetitive tasks.
Pros: Simple interface and flexible toolset.
Cons: Costly if you plan on using it a lot.
Motion
Ready for more AI tools for project management?
Here’s another fantastic tool.
Motion offers a range of AI tools including a specific project management module designed to automate and speed up your daily tasks.
Automatically add tasks to your project schedule, build custom schedules for all stakeholders in seconds, and provide accurate projections of when each task will be completed.
Motion is more expensive than some, costing $19/month for an individual, or $12/month for each user in a team.
However, with its dedicated tools and high level of performance it does justify this more than, say Jasper can.
Use Case: Comprehensive tools allow automation of around 90% of your daily project management tasks.
Pros: Very flexible, simple to use, and easy to get started.
Cons: Cost can add up for multiple users.
Process.st
While most of the tools here use their own AI algorithms to power the automation and decision-making processes, Process.st takes a slightly different approach.
It is powered by ChatGPT, which is no bad thing given how competent that platform can be.
It can automate the creation of workflows, and forms and integrate data sets into reporting and other tools too.
As a ChatGPT-powered platform, it also provides comprehensive writing support.
This helps with everything from emails to reports as well, speeding up your workflow and helping to create more engaging content.
However, all this comes at a cost.
Subscriptions begin at an eye-watering $100 a month, and a maximum of $1660 per month.
Given that this remains based on the free version of ChatGPT, no matter how good the interface is, the pricing really drags this one down.
Use cases: Automation of almost any business process including reporting, document creation, and so on.
Pros: Adds a layer of effective control over ChatGPT making it much more accessible.
Cons: Pricing makes this suitable only for very large businesses.
Final Thoughts
Embracing AI tools for project management is not just a choice but a necessity for staying competitive in today’s project management landscape.
As businesses strive for efficiency and innovation, the adoption of AI tools is a crucial step forward.
By automating repetitive tasks and providing valuable insights, these tools empower project managers to focus on strategic decision-making and drive projects to success.
So, don’t hesitate to dive into the world of AI-powered project management solutions.
Your projects, your team, and your productivity will thank you as you unlock the full potential of this transformative technology.
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