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graphic design scope of work template

Graphic Design Scope of Work Template

Following a comprehensive graphic design scope of work template for your contracts is essential.

Your contract demonstrates your professional expertise.

A contract is an essential part of graphic design, and people should comprehend what they’re signing.

What should you include in a graphic design contract?

The contract should cover all points of the business.

So, that is why we need to draft the proposal’s content and everything we need to agree with the client.

However, a graphic design contract is different because graphic design has specific goals.

This article will share with you the graphic design scope of work template to help you start making that contract.

Areas of Use

Graphic Designers are working in different areas.

But there are some fields in which the Graphic Designer’s role is critical in developing these areas.

There are great perspectives in the print and Internet world for the specialized Graphic Designers.

These fields are most stable in the economy. 

Below are the fields where the Graphic Designer’s role is primary.

  • Advertising agencies
  • TV and video sectors
  • Branding and consulting companies
  • Internet and Software producing companies

What Is The Graphic Designer’s Job? 

There are a lot of work for a Graphic Designer. 

For example, catalogs, business cards, magazines, books, logos, flyers, postcards, brochures, and illustrations. 

People can do many things with a Graphic Designer’s degree. 

They can work as a Web Designer, Photo Editor, Graphic Designer, Video and Film Editor, Art Director, etc.

Being a graphic designer, one should know some technical skills.

First, a graphic designer must know Adobe Photoshop and Adobe CS6. 

The more software and technical skills a graphic designer knows, the faster he would be hired.

It will be helpful in his future career.

To provide Graphic Designer services it’s indispensable to sign a contract. 

Many companies create Graphic Design Scope Of Work Templates to help them make the contract easier and faster.

Some Graphic Designers prefer to create a contract by themselves. 

To create such contracts Graphic Designers need the right skills and knowledge.

Creating a professional contract is not as hard as you might think.

There are various samples found in different websites to help you create an impressive one.

You can even find many useful video materials about it on YouTube!

Nevertheless, contractor must create the contract professionally.

Thus, a professionally written contract demonstrates your ability.

Satisfying your client is one of the top priorities you need to do when applying for the job as a Graphic Designer.

Scope of the Graphic Design Contracts

The Graphic Designer contract should have Definitions, Offers, Terms, Scope of Services, Pricing and Financial Provisions.

It’s good to add some information about the project that you’ve had worked in.

However, bear in mind that the information should be brief and valuable.

When writing for Definitions, one should emphasize information such as the date on which the agreement is effective.

Setting up a legal relationship between the parties should be guaranteed in contract signing.

Each parties (designer and client) should be competent and have the mental capacity to understand what you are signing.

A Contract is a legal document that can be used as an evidence or proof when unforeseen disagreement happens between parties.

The Offer

It is one of the most critical points of the contract.

When a graphic designer provides his/her services to the client, then offer is stated.

As we see, if one party is providing a service then another party accepts an offer or not.

Besides, the contract establishes a relationship between the provider and another party.

The Definition point is to give a piece of information to parties.

Both parties should briefly be informed about the contents of the contract before signing.

Although, the parties should understand the key elements of a contract that makes it legal.

In addition, to make the contract legal all of the above information and points should be added to the contract.

The necessary information needed are: a valid date of the contract, offer, and relationship.

All these information have to be added to the agreement,.

Now, let’s discuss the following essential point, Pricing.

Of course, if service is provided on a time and according to Client requirements, the client shall pay the service.

All prices, fees, taxes should be agreed upon before signing of the contract.

Furthermore, to receive a payment for provided work, a Graphic Designer must send an invoice to the Client. 

Also, the Client takes responsibility to pay on time for provided services.

For sample contract templates, you can visit the websites listed below:


One of the essential parts of a Graphic Design Scope of Work Template is the Terms and Conditions

At this point, there are responsibilities and requirements for both parties related to the services. 

The terms must adhere to the laws. 

This part of the contract describes essential points:

  • the time of delivery of the task
  • Graphic Designer’s and Customer’s responsibilities
  • Legal issues

The parties must agree on all terms before the contract is signed. 

When a breach of contract occurs in which binding the agreement is not honored by any party, then legal action will be taken.

In most cases, terminating the contract will be up to a court.

However, there are some types of termination that are allowed in terminating the contract. 

These are the Death of the Party, Revocation, and Lapse.

Usually, such kinds of types are called “force majeure event.”

The termination doesn’t depend on the parties in these situations. 

Revoking the contract can happen anytime.

The Force Majeure Event

Let’s talk about the “Death of Parties.”

If a graphic designer provides services for a person and the person dies, the contract is terminated due to force majeure events.

However, if the signee from the company dies while the graphic designer is providing services, it doesn’t mean that the company should end the contract.

The client has the right to appoint an authorized person, based on a power of attorney, to represent his interests under the Contract.

The contract will be valid after another employee is appointed to that position.

The graphic designer still has the responsibilities.

The designer shall provide the service as cited in the contract.

If the graphic designer fails one or more points of the contract, the client has the right to end the contract or take the issue to court.

After signing a contract, the graphic designer should cooperate with the client in all subjects according to the services.

The designer should inform the client about the processes of the task. 

He should be available to discuss details of the contract.

If necessary, to change points of the contract, to add or delete some information.

Terms and Conditions

As mentioned above, both parties have responsibilities.

The client should provide all the necessary information requested by the graphic designer.

The client should give sufficient and accurate information to the designer for him/her to deliver good work.

Once the terms are achieved, the client must provide the exact payment for the designer’s work in time.

The client should pay the invoice for the work provided by the graphic designer.

Thus, the information should be detailed and accurate.

False information can be subject to termination of the contract.

However, both parties can’t terminate the agreement themselves.

Both parties can terminate the contract only according to the factors in Terms and Conditions.

1. Force Majeure Events

As mentioned above, force majeure events such as death can terminate a contract according to the Terms and Conditions

For example, expiring, force majeure events depending on the circumstances or with the initiative of one of the parties.

Parties should inform each other if they don’t want to continue the collaboration. 

In this matter, a written notice should be made.

Parties must ensure that they comply with all legal requirements to end common law.

Both parties may terminate the contract depending on the type of term/terms breached.

In all cases, the non-defaulting party is enabled to claim compensation. 

A point of the contract may specifically let for material violations or even for any violations at all.

If both parties want to end the contract according to terms and common law, they can decide how to terminate the agreement.

2. Non-Performance

Another reason to terminate the contract is non-performance.

If one of the parties fails to perform its responsibilities, the other party has a right to terminate the contract.

In this case, parties also must write a notice to each other. 

Therefore, it’s better to discuss and agree on all points of the contract before signing and confirming it.

To avoid these disagreements, it is recommended to the graphic designer to discuss the contract details with a professional consultant.

It will be beneficial in future performance.

3. Confidentiality And Appendix

Graphic Designer and Client must handle all confidential information.

It might be commercial secrets, private information, and information about websites.

Parties give a written warranty that all information will be kept confidential.

Except contract parties can sign a non-disclosure agreement, also known as a confidentiality agreement.

This agreement can be included in the primary contract or as an appendix to the contract.

It means that the parties agree not to disclose any information related to the contract.

The purpose of a confidential agreement is to protect personal information and commercial secrets.

A client is more interested in signing a confidentiality agreement than a graphic designer.

For this reason, it’ll help to avoid misuse of information from the client’s website or any other confidential documents.

4. Written Notice For Any Changes In The Contract

Any changes to the contract are valid only if they are made in written form.

More importantly, both parties must indicate dates and their signatures in the contract.

Any notifications and inquiries must be written and sent to the receiving party through post or by email. 

When considering a dispute in court, the documents or written notice will be recognized as sufficient evidence.

When the address of the bank account, legal status, and address changes, the party who has such changes is obliged to notify the other party. 

Until such notification is received, all services provided by the graphic designer are adequately considered performed.

The legal relations of the parties under the contract are determining and regulating the current legislation.

From the valid date, the contract terminates any agreements on the subject of the contract.

All annexes to the contract are legal parts of the agreement and can’t be changed.

Confidential information can’t use for other purposes and can’t be shared with a third party. 

Also, confidentiality is for protecting parties’ intellectual property.

5. Pricing And Financial Provisions

 The financial point is also a crucial part of the contract.

 It’s up to designer to determine the cost for his work. 

The designer provides the service to earn money to make their business continuity.

The price can be determined by project or hourly.

Thus, a better way is charging by the project.

The designer must create an invoice accurately and send it to the client in time. 

A graphic designer is expected to develop a design project according to the approved contract.

The client assumes the obligation to make a payment for completed work.

Scope and content of the work, cost, and delivery time is determined base on the contract.

The designer starts working from the date of signing the contract. 

Moreover, the client should also state the deadline and the date of payment per project in the contract.

The client has the right to receive regular information about the process. 

By the agreement of the parties, the deadline for completing the work may be extended.

The total price for the work is also specified in the contract.

However, it can be divided into parts as long as each party agrees.

All expenses are included in the price. 

The method of payment is agreed upon in advance in the contract. 

The client has the right to demand to eliminate the flaw and assist the graphic designer in performing the work. 

Also, a graphic designer has the right to complete the work ahead of time with the consent of the client.

Of course, provided that it is performed efficiently and in full. 

After the delivery and acceptance of the work, any changes to the contract are made by the graphic designer for an additional fee.

This fee will be based on a stipulation in the contract. 

6. Intellectual Property Rights

It’s an exclusive right of a graphic designer over the creations of his mind.

Intellectual Property Rights protect graphic designer’s work from copyright.

The main purpose of Intellectual Property Rights is to encourage and reward graphic designer’s mind products. 

The legislation that defines Intellectual Property Rights establishes the monopoly of authors.

Regarding What?

This will be monopoly on individual forms of using the product of their intellectual and original activities.

Others can use them only with the permission of the graphic designer. 

The purpose of the Intellectual Property Rights theory is that all the works of a person are his property.

It contains the technological and legal prerequisites for its isolation.

7. Systematization Of The Graphic Design Process

The creation of graphic design is not limited to drawing with a pencil on paper. 

Graphic designer for help clients understands the meaning being conveyed and provide the service.

Design is bound to fail if the graphic designer doesn’t have a strategy.

Systematizing the graphic design process can help the graphic designer make a better result.

Moreover, provide faster delivery of the project. 

Before starting a project, the designer should collect the necessary information from the client.

The designer must make sure that he has the answers to all questions before confirming the price.

The primary audience is also essential for graphic design.

Every graphic design project has its message. 

For example, the logo’s purpose is initially describing a brand, company, and organization.

Design for clothes is different. 

There is an important color, size, and template.

In designing, a graphic designer must have a basis to start the project. 

One of the essential elements for systematization is a ready-made list of questions.

It’s beneficial for graphic designers not to forget important information.

Graphic design is quite a voluminous work. 

So, if the designer will systemize his work, it will be easy to start and complete the project. 

If the designer has more templates, he will save time and deliver the project in time.

The key element to be a professional and successful graphic designer is enthusiasm.

The best ways to get inspired are visiting museums, being in harmony with nature, meditation, and reading a book.

Final Thoughts

A contract is an essential document.

It sets out the terms and conditions under which the designer will perform the work and with what remuneration.

Above all, necessary information related to Graphic Design Scope of Work Template examples is well-reflected.

I hope this blog post will help you to systemize and to be a successful Graphic Designer.

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